Organisation – ASSET OPERATIONS

Job – Administration

Position Type – Full Time

£38,000

Location : Palestra (Southwark)

The closing date for applications is 19th May 2024 @23:59 hours

Job Overview

TfL are responsible for over 2000km of carriageway, footway, bus lane and cycleway on the Transport for London Road Network (TLRN), this job is your opportunity to be part of providing a safe and reliable road network for everyone in London to travel on. The Data and Inspection Officer role is an essential part of the Asset Operations (Road, Bus and River) department making sure the day-to-day maintenance of the TLRN is based on high quality operational asset data that you feed into through the collection of consistent and accurate carriageway/footway condition information, and the timely manipulation of the data into condition reports. You’ll be expected to provide timely feedback and urgently flag any risks on the safety, condition and data quality of our assets to the benefit of the wider Asset Operations team, and the decisions we make to optimise the performance of the network assets. You should have a knowledge and experience of UKPMS principles and activities, and be a practitioner of Detailed Visual Inspections (DVIs) to succeed in this position.

The role is site and central London office based, with more time spent on site than in the office, and there is home working available too in place of some office days. Site work is London-wide, involves travel on public transport, and lone working.

Key Accountabilities

• Responsible for the collection and collation of accurate carriageway/footway asset data in a consistent format, prioritising and distributing outputs to internal TfL stakeholders according to agreed processes
• Responsible for asset inventory assurance, including system administration and contractor assurance to ensure consistency and accuracy of data
• Responsible for accurate and timely entry of data into multiple Asset Management Systems, including UKPMS related software, GIS systems, Maximo etc
• Support the successful handover of new and amended assets data into Asset Operations management
• Identify opportunities for TfL asset improvements through collected data and general observations and liaison with internal TfL stakeholders
• Support the Data & Inspection Manager in managing the contracts/relationships with key suppliers

 

Key Interfaces

• The Data and Inspections Officer will ensure effective interfaces with customers and stakeholders including:
• Asset Operations regional Operations teams and TfL Engineering team to assist in the identification of issues and focus inspections in geographic areas of interest
• Internal stakeholders within TfL – with particular focus on Asset Strategy, Engineering, and Commercial
• External stakeholders (such as suppliers / contractors delivering maintenance or condition inspections)

 

Knowledge

• An understanding of UKPMS principles Essential
• Knowledge of data collection techniques (including DVI (Detailed Visual Inspections)) – Essential
• Understanding of Health & Safety in regards to operational inspection activities – Essential
• An awareness of Principles and Practices of Asset inspection and management – Desirable
• Knowledge of London Wide Surface Transport Network and TfL Road, Bus and River assets – Desirable

 

Skills

• Detailed Visual Inspections (DVI) – Supervised Practitioner
• Information management and reporting – Awareness
• Budgeting and Cost Management Awareness
• GIS systems (such as QGIS, MapInfo) – Awareness
• Business document production (includes Word processing, Spreadsheets and presentations) – Supervised Practitioner

 

Experience

• UKPMS data collecting experience – Essential
• Experience of providing clear and timely communication Desirable
• Experience of use, administration and management of electronic systems and databases e.g MAXIMO, XAIS or similar UKPMS related systems – Desirable
• Demonstrate experience of asset inspections / data entry or similar and knowledge of the purpose / outcomes of those inspections / data updates – Essential
• Experience in liaising with contractors – Desirable

 

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

 

Application Process

Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter. PDF format preferred and do not include any photographs or images

 

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:

 

• Final salary pension scheme

• Free travel for you on the TfL network

• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket

• 30 days annual leave plus public and bank holidays

• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow

• Private healthcare discounted scheme (optional)

• Tax-efficient cycle-to-work programme

• Retail, health, leisure and travel offers

• Discounted Eurostar travel