Administrative Assistant BNY Mellon London

  • Full Time
  • London

BNY Mellon



Full job description

Administrative Assistant
Bring your ideas. Make history.
BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world’s top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the “bank of banks” – 97% of the world’s top banks work with us as we lead and serve our customers into the new era of digital.
With 240 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive innovative ideas at every turn. Today, we are approximately 50,000 employees across 35 countries with a culture that empowers you to grow, take risks, experiment and be yourself. This is what #LifeAtBNYMellon is all about.
We’re seeking a future team member for the role of Administrative Assistant to join our Markets Central Team. This role is Hybrid and located in London.

In this role you will make an impact in the following ways:
Completes a wide range of administrative activities in support of four managers who are responsible for directing a group or department generally up to Senior Director Level.
Diary management, arranging of meetings and maintains calendar of appointments for assigned manager(s) and/or team.
Makes travel arrangements and manage T&E expense management for team members ensuring that all policies are followed, and items are processed within the provided guidelines.
Assist with staff onboarding and offboarding which includes requesting equipment, set-up, and access.
Completes all billing and expense activities, manages supply orders and resolves associated issues on behalf of the office, manager(s) and/or team.
Activities may also encompass disciplines such as event planning, bookkeeping, as well as standard areas like word processing, data entry etc
Could be expected to collaborate on projects related to administrative initiatives.
May participate in ad-hoc special projects or administrative initiatives.
Priority is on daily/weekly work but may be responsible for executing work/projects as requested.
Has some latitude to adjust daily work routines as needed. Exercises autonomy in anticipating and troubleshooting a range of issues as they arise.
May establish filing/organizational procedures.
Is an intermediate to advanced user of standard business software (word processing, e-mail, spreadsheets, etc)
Maybe responsible for the minute taking in meetings.
No direct reports

To be successful in this role, we’re seeking the following:
Good communicative skills: professional with a pro-active, friendly, and helpful manner is essential.
Able to work on own initiative to establish the cause of problems and resolve issues effectively.
Goes the extra mile to meet customers’ critical needs.
Flexible and adaptable to embrace change.
Effective organization and planning skills; able to plan and prioritize the workload efficiently and meet tight deadlines.
Highly customer focused, excellent customer service skills.
Self-motivated to achieve individual and team objectives.
Inclination to grow and implement feedback.
Good attention to detail
High school/secondary school or the equivalent combination of education and experience is required; bachelor’s degree preferred.
Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred.
Several years work experience preferred.
At BNY Mellon, our inclusive culture speaks for itself. Here’s a few of our awards:
Fortune World’s Most Admired Companies & Top 20 for Diversity and Inclusion
Bloomberg’s Gender Equality Index (GEI)
Human Rights Campaign Foundation, 100% score Corporate Equality Index
Best Places to Work for Disability Inclusion , Disability: IN – 100% score
100 Best Workplaces for Innovators, Fast Company
CDP’s Climate Change ‘A List’

Our Benefits:
BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves that can support you and your family through moments that matter. BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer – Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Employer Description:
For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world’s financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It’s the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark:

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Ethan Anderson

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