Team Administrator South London and Maudsley NHS Foundation Trust London SE5

Would you like to join a progressive, award winning, multi-disciplinary team. The Eating Disorder Outpatient Service is internationally renowned for providing best practice, evidence-based care for adults with the full range of eating disorder difficulties.

The main objective of the eating disorders Service is to address inequality of access for adults with eating disorders; early detection and ability to closely monitor some of most unwell services users. It fulfils the service’s ambition to develop a comprehensive community provision, to ensure a provision that builds on, and extends the Outpatients model.

We would like to invite applications for the exciting opportunities of Team Administrator for the Eating Disorders Outpatients Service, Maudsley Hospital.

As one of the senior administrators for the team you will be providing front line administrative support to the Team. This includes appointments, data entry, activity recording, communication with patients and carers, and clinicians.

South London and Maudsley NHS Foundation Trust (SLaM) provide the widest range of NHS mental health services in the UK as well as substance misuse services for people who are addicted to drugs and alcohol. We work closely with the Institute of Psychiatry, Psychology and Neuroscience (IoPPN), King’s College London and are part of King’s Health Partners Academic Health Sciences Centre. There are very few organisations in the world that have such wide-ranging capabilities working with mental illness. Our scope is unique because it is built on three major foundations: care and treatment, science and research, and training.

By coming to work at SLaM, you will gain experience of being part of an organisation with a rich history and international reputation in mental health care. You will have access to professional development and learning opportunities, and have the chance to work alongside people who are world leaders in their field. SLaM delivered more than 14,000 training experiences in 2014; providing an extensive range of learning opportunities for staff at all levels. In addition, our working relationship with King’s Health Partners allows those working at the Trust to get involved in academic research.

1. Department Administration duties:
Provide administrative support to all the Outpatients Department staff, including ordering of supplies and equipment for a wide range of activities, allocating appointments for activities, managing room bookings, ensure required reports, audits and any other required documentation is completed on time ensuring excellent communication with all units on site.

2. Meetings

Provide administrative support to team and departmental meetings, including timely distribution of agenda and papers, taking of accurate minutes, and following up on action points.

3. Finance:
Manage petty cash floats Reconciling this frequently, ensuring all expenditure is authorised. Administer the patient’s therapeutic earnings scheme.

4. Communication and I.T.

Design and maintain appropriate databases as required ensuring department activity is accurately recorded. Maintain relevant distribution lists.

5. Health & Safety:
Complete weekly environmental checklists, arrange alarm checks and fire evacuations, ensure any actions required to maintain health & safety are completed in a timely manner to ensure the department complies with all applicable legislation.

6. Personal Development:
Undertake any training opportunities required to develop skills to improve the service or for personal development as identified through the appraisal process.

7. Supervision

Part of this role will be to supervise the Band 3 administrators, this entails meeting them on a weekly basis to support them is their own role along side their monthly supervision where you will guide them with their career progression.