Receptionist (fixed term) Parsons, Dubai

Job Description:

Receptionist (Fixed Term)

Dubai, UAE

Parsons is looking for an amazingly talented Receptionist (on spouse/family visa) to join our team on a short term basis!

What You’ll Be Doing:

• Receptionist is the first point of contact that anyone has when reaching out to Parsons.
• Due to the cultural and geographical customs in the region, the role of receptionist is important because of the first impression that potential clients, customers, employees, or partners have with our business. However, receptionist is much more than greeters in Parsons, they have many different duties and work. Some of the duties are the following:
• Welcome guests
• Connecting guests to appropriate staff
• Create a positive and memorable experience for customers, clients, partners, employees, anyone that walks in or calls the place of business
• Call Management – Answer, screen, and forward phone calls
• Schedule and confirm appointments, meetings and maintain calendars for VC Rooms
• Take messages
• Courier/Mail Management, Domestic and International
• Incoming – outgoing project documents from various project offices
• Accept mail and courier deliveries, Arrange outgoing courier services
• Increases security by determining who get access to the office
• Inform employees of visitors’ arrivals or cancellations
• Send correspondence via emails
• Assists the delivery team in all aspects of Facilities Management activities in a complex building or other multiple sites.
• Actions work requests to ensure a satisfactory outcome is achieved liaising directly with requester
• Act as a member of location Safety Team and Incident Management Team
• Collaborates with IT, Security and Safety specialists as required
• Visitors Management (issuance of visitor’s badge, maintain visitors log)
• Process Vendor Payment requests
• Manage Lost and Found, Subscriptions etc.
• Deputizes for Facilities Supervisor during absence (PTO, PTI etc.)

What Required Skills You’ll Bring:

• Diploma or equivalent and 2 to 3 years of relevant experience, plus 2 to 3 years of general office experience.
• Good business English and general office practice skills are required.
• Additionally, computer literacy with standard word processing, spreadsheet, and database software
• Previous experience
• MS Office/Outlook Calendar

Minimum Clearance Required to Start:

Not Applicable/None 

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.