Assistant to the Office Manager – job descriptions in New York

Under direct supervision of the Office Manager the candidate will provide assistance to the Borough Commissioner, Deputy Borough Commissioner and Manhattan Borough Commissioner Office (MBCO) staff. The candidate will be engaged in heavy clerical administrative and operational tasks such as preparing reports and memoranda; maintaining personnel files; drafting emails and meeting updates; coordinating trainings; managing the distribution of office supplies. The Clerical Associate will also assist the Officer Manager in managing the calendars for the Borough Commissioner and Deputy Borough Commissioner. The Clerical Associate will help coordinate appropriate needs with other DOT Divisions and Units, such as IT&T, Fleet, Budget, and Personnel. This will include completing, maintaining and filing requisitions and Receiving Reports. The Clerical Associate will assist with overseeing MBCO correspondence, incoming mail, letters and emails, and answer phones and inquiries from agency leadership and staff, elected officials, community leaders, and the general public. The Clerical Associate will also assist with other related duties.

In order to be considered for this position candidate must be either serving permanently in the title, or have filed for the Bridge exam and be reachable on the list when released, or eligible under the 55a program..

Minimum Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

Basic clerical skills: Typing at least 30 wpm, filing, answering phones, handling correspondence, knowledge of ARTs System
55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.