Boarding School Secretary – Swiss International Scientific School in DubaiUnited Arab Emirates – Dubai

The Swiss International Scientific School in Dubai (SISD) is a leading international day and boarding school where future generations are inspired to become confident and enthusiastic lifelong learners, ready to embrace the opportunities and challenges of a global world. Founded in 2015, our school currently welcomes more than 1500 students of more than 70 different nationalities on its cutting-edge campus, in the centre of Dubai. From Pre-KG to Grade 12, SISD follows the full continuum International Baccalaureate (IB) programme in three streams focusing on personalised learning and the development of 21st century skills. Students choose between the English with additional languages/STEAM stream or the bilingual English-French/German streams. We pride ourselves on being a fully accredited IB Continuum World School, offering the IB Primary Years Programme (PYP), IB Middle Years Programme (MYP), IB Careers Programme (IBCP) and IB Diploma Programme (DP). Our personalised international curriculum offers an engaging learning experience, the challenge of developing a real understanding of cultural diversity and the support of a thriving international community. Our state of the art, eco-friendly campus adjacent to Dubai creek, ensures that we can offer a wide range

of sporting and after school activities tailored to the personal needs and preferences of every student.

Job Scope:

The Boarding School Secretary will:

• Provide administrative support to the Head of Boarding as a priority, the Boarding Leadership Team, and the Boarding Team where necessary.
• Support the vision and values of the school in always presenting a highly
• Professional image of the school.

Main Duties and Responsibilities

This not an exhaustive list of all duties/responsibilities:

Administration

• • Generate weekly reports from iSAMs, ORAH and school platforms for Boarding Leadership.
• Maintain accurate attendance records for all boarding students, liaising with Secondary School Secretary when necessary.
• Coordinate collation of student flight details for breaks, including assigning staff for student pick up and drop off, communication with parents and booking of transportation.
• Generate the daily message for the boarding team.
• Ensure the completion of boarding registration for boarding school students’ attendance in ORAH, including students who are late to roll call.
• Manage the Boarding Helpdesk, liaising with relevant parties on resolutions of concerns.
• Coordinate trip and event organization, including the completion of the trips and event forms.
• Coordinate medical, and dental appointments for boarding students as requested.
• Coordinate “off-site permission” requests in conjunction with Boarding Leadership.
• Maintain student files, ensuring all visa, medical, contact, and academic information is up to date.
• Maintain meeting minutes and communicate meeting minutes when required.
• Contact boarding staff on duty where registration is incomplete, or not updated.
• Arrange bus transportation and canteen when needed for trips and events.
• Maintain, and report, monthly canteen meal records for all boarding students.
• Register boarding students for ASA each term in Schools Buddy in liaison with the ASA team, boarding parents, and boarding students.
• Liaise with the school administration team in maintaining up to date academic data for boarding students.
• Generate weekly pastoral and academic data reports.
• Coordinate exeat leave verification phone calls to ensure high levels of safeguarding practice.
• Arrange interviews for prospective boarding staff members including Zoom/Skype interviews.
• Arrange interviews for prospective boarding students including Zoom/Skype interviews.
• Generate relevant posters, and templates, for the display of information.
• Communicate information regarding new students, change in status and taster days to the relevant staff members.

Detailed Job description is placed in the description below.

Position Requirements

Education • Educated to A or IBDP level

Experience • Minimum of 5 years of secretarial experience preferably in a boarding or

secondary school setting

Application:

Candidates are requested to submit the following documents:

• Cover letter of one page, explaining your strengths as a candidate and why you are

interested in this position

• Current CV not to exceed two pages
• 3 professional references with current contact details (position, phone number and e-mail address) not older than 5 years. One of which must be your current Principal and another your current Line Manager.

Please send your application online.

Due to the expected volume of applications, we will only contact those applicants that

are shortlisted for interview.

We are committed to providing a safe and happy environment for all our employees

and in which our students can thrive and learn. We are committed to safeguarding and

promoting the welfare of all our employees and students. All employees are subject to

appropriate vetting procedures including satisfactory criminal record checks from both

country of residence/home country and any other country of residence.

About the School

SISD is a leading international day and boarding school where future generations are inspired to become confident and enthusiastic lifelong learners, ready to embrace the opportunities and challenges of a global world. Recently ranked by Spears as one of the top 100 private schools in the world.

As one of the only IB, bilingual, boarding schools in the world, SISD shares a commitment to high quality, challenging, and international education. We encourage and support all our students to become successful, global minded, enthusiastic lifelong learners who will confidently take advantage of future opportunities and help make a difference. Together with our teaching staff and parents, we support our students to develop to their full potential in a motivating, multilingual and international learning environment. .

Bilingual

Our unique international and multilingual environment provides all students with authentic exposure to English, French, German and Arabic through regular daily contact with native speakers. Students in the immersive bilingual streams learn to communicate, think and reflect in a range of different languages. We also offer an additional and unique IB STEAM curriculum for students in addition to the bilingual stream. As global citizens we celebrate diversity, treating all languages and cultures with equal respect.

Excellence

We believe in maintaining high standards and aspire to be the best that we can be. We foster a spirit of enquiry, encouraging both creative and critical thinking.

Sustainability

We believe that social, cultural, economic and environmental awareness prepare us to play our part in shaping a better future, both for ourselves and for those around us. Our school campus is eco-friendly, using less energy to create a comfortable and healthy environment.

Togetherness

In our international community, we know that we are at our best when we all work together. We view active participation in the community, from the most local to the most global, as the foundation of a valuable life

INSPIRING EXCELLENCE

Our school values are at the heart of everything we do. This B.E.S.T. approach to education recognises the importance of developing lasting human values alongside academic success.

Our Programmes

At SISD we follow the framework of the International Baccalaureate (IB) programme from Pre-Kindergarten (PreKG) to Grade 12 and the Swiss Baccalaureate programme from Grade 6 onwards. The Swiss International Scientific School in Dubai is an IB Continuum World School authorised to offer and teach the IB Primary Years Programme (PYP), IB Middle Years Programme (MYP) IB Diploma Programme (DP) and the IB Career-related Programme (CP).

We are also a member of the Swiss Group of Schools, CIS and ECIS.

SISD offers three different streams with an emphasis on offering learners the chance to develop international-mindedness, to broaden their skills and capabilities and to acquire the information needed to access other cultures:

• IB Bilingual English/French (with Arabic)

• IB Bilingual English/German (with Arabic)

• IB with additional languages (French or German with Arabic) and personalised STEAM* programme.

• PreKG-Grade 5

Our Teachers

We look to recruit enthusiastic and committed educators who have an international outlook and a passion for teaching. Successful candidates will have demonstrated that they are motivated and are committed to inspiring students and enriching academic and wellbeing excellence. In return we offer a competitive remuneration package to briefly include fully furnished accommodation, annual flight allowance, medical insurance to cover premium hospitals and clinics, visa, free child places, on campus world-class leisure facilities to include use of gym, Olympic size pool, running track etc, peace pods and a be good to yourself day as part of our wellness initiatives.

We are based in one of the safest and most dynamic cities in the world, with the largest airport travel hub only 15 mins away from school, making SISD an ideal choice for those who wish to explore the GCC, Africa, Middle East and Asia.